ITEA Journal Article Submission and Manuscript Guidelines

ITEA Journal Article Submission and Manuscript Guidelines

Checklist for manuscript submission to The ITEA Journal of Test and Evaluation

Please check your manuscript for format and the inclusion of these items listed to avoid publishing delays and increased expenditures for the International Test and Evaluation Association.

Format for submitted papers

Author Name(s)
City, State

  • Abstract
  • Introduction
  • Content (single column Microsoft Word format with figures* and captions placed where desired)
  • Conclusion
  • Author Bio(s)
  • Acknowledgements (if needed)
  • References
  • Endnotes (if needed)

*tables, pictures, charts, graphs, line art, photographs, etc.

Checklist for manuscript submission to The ITEA Journal

Please check your manuscript for these items to avoid publishing delays and expenditures for the International Test and Evaluation Association. For complete information see The ITEA Journal of Test and Evaluation Manuscript Guidelines below.

  1. Authorization to Publish and Copyright Form must be completed and submitted with the manuscript so that we can begin editing Copyright Agreement 
  2. Clearance or Release statement (if required) provided
  3. Manuscript submitted in Microsoft Word format with all graphics and captions placed where desired
  4. Acronyms spelled out at first use
  5. Figures are numbered, have descriptive captions, and are called out in the text in numerical order
  6. Figures also submitted separately so they can be saved and printed in the highest quality
    1. Tables developed in Microsoft Word or Excel can be submitted separately in that format
    2. For photo and graph images, please submit with a minimum width of 3” at 300 dpi for 1-column width, or 6” at 300 dpi for full page width.
    3. For line art, please submit with a minimum width of 3” and minimum 600 dpi
    4. Please submit all figures in the native format built in or in PDF, JPEG, TIFF, or EPS format
    5. Figures and Photos need to be in Cyan, Magenta, Yellow, and Black (CMYK)
  7. Authors’ short bios and authors’ head shot photos (photos desired, but not mandatory) per 6(b) above
  8. References and endnotes have all the necessary elements
  9. Email and mailing addresses (for mailing of copies of The ITEA Journal of Test and Evaluation issue) for all authors provided
  10. Authors will receive one or more edited versions of their paper in Microsoft Word format. Once there is agreement on the final edits, the paper will be sequenced in The ITEA Journal of Test and Evaluation, and a PDF version of the article will be submitted to the author for approval. That last PDF version will be formatted for page breaks and general page sequencing in The ITEA Journal of Test and Evaluation. Only gross errors/omissions can be corrected in the PDF version because of overall sequencing. The final Author Approval Form will be included with the final PDF version, and the author will need to sign and submit to validate printing. Please note that graphics will be placed as close as possible to the desired location in the text depending on layout constraints.



Thank you for considering The ITEA Journal of Test and Evaluation for your work.  Please use these guidelines to facilitate publication of your article.


The International Test and Evaluation Association (ITEA) invites both members and nonmembers to submit manuscripts to the editor for publication in The ITEA Journal of Test and Evaluation. Papers within the full range of subjects of interest to the test and evaluation community are welcome. Submission of a paper will be taken to imply that it represents some original work not previously published. All papers are reviewed for originality, depth of treatment, significance, organization, interest, and clarity before acceptance for publication. Papers must be objective and completely free of advertising and commercialism. Avoid use of company and product names if possible.


The author is responsible for submitting original work and for the accuracy of all material provided. It is the author’s responsibility to inform ITEA if an article has been published previously or is being considered by another publication. ITEA reserves the right to copyright all published material. This does not prevent an author from republishing the material, provided proper copyright credit is given to The ITEA Journal of Test and Evaluation. A copyright agreement ( is required from the authors of an article prior to ITEA review and editing of the article for publication. An exception to this copyright procedure is the case of articles authored by government officials on government time; such articles are not subject to U.S. copyright protection. However, the Authorization to Publish and Copyright Form must still be certified by the government author in Part B of the form.


Responsibility for government or employer clearance of articles, if required, lies with the author, prior to submission to The ITEA Journal of Test and Evaluation. A copy of the clearance statement should be furnished with the article.


  • Length. Typical articles run from four to eight journal pages in length (inclusive of graphics, references, biographies and endnotes); 2,400 to 4,800 words is a guide, with articles longer than 4,800 words generally requiring editing to shorten the length or breaking the articles into installments.
  • Abstract. Text should be preceded by an abstract (usually 50 to 150 words), summarizing the principal points in the paper. Articles for Departments (Historical Perspectives, Inside the Beltway, etc.) do not require an abstract.
  • Biographical Sketch. A short biographical sketch (one paragraph of 100 words or less) of each author is required. Please include highlights such as education, present employment, experience, recognition received for accomplishments, and professional society membership.
  • Format. Manuscripts must be supplied in electronic formats. Each figure or chart must be provided as separate files, one file per figure, for saving in the highest fidelity for publishing. Preferred electronic format for the article text is Microsoft Word.
  • Graphics. Authors are encouraged to provide photographs, illustrations, line art, and figures to enhance an article. All figures should be numbered with consecutive Arabic numerals, have descriptive captions at the bottom, and be mentioned in the text in numerical order.  Provide the figures in the desired places in the article.  Also, submit the figures separately from the text in separate files, one for each figure, and provide a separate list of captions. Please submit graphics as PDF, JPEG, TIFF, or EPS please submit with a minimum width of 3” at 300 dpi for 1-column width, or 6” at 300 dpi for full page width. For line art, please submit with a minimum width of 3” and minimum 600 dpi.
  • Tables. Please submit tables in separate files too in the format in which they were developed (generally Microsoft Excel or Microsoft Word).
  • Equations and Mathematical Formulas. Equations and mathematical formulas must be submitted in MS Word or Excel. Articles should contain a complete table of symbols and their definitions.


  • Policy. ITEA reserves the right to edit all articles for consistency, clarity, length, and style. Manuscripts will be edited to conform generally to The Chicago Manual of Style, 14th edition. The author should avoid the use of first person pronouns, keep paragraphs short, and avoid using sexist language.
  • Capitalization/Acronym Usage. The ITEA Journal of Test and Evaluation adheres to a down style and avoids capitalization wherever possible. If an organization or program must be referred to formally, use a generic reference in second and subsequent references to avoid complicated acronyms, which may not be understood by everyone and detract from readability. When acronyms are used please always spell out at first mention, for example, Department of Defense (DoD), but the acronym can be used alone in subsequent use, as DoD.


In-text References. The ITEA Journal of Test and Evaluation uses the author-date system as described in The Chicago Manual of Style. Follow these examples:

Dunar, A. J., and S. P. Waring. 1999. Power to explore: A history of Marshall Space Flight Center,
1960–1990. NASA SP-4313. Washington, D.C.: NASA History Office.

Kamrany, Nake M., and Richard H. Day, eds. 1980. Economic issues of the eighties. Baltimore: Johns
Hopkins University Press.

Article in book:
Wiese, Andrew. 2006. “The house I live in”: Race, class, and African American suburban dreams in the postwar United States. In The new suburban history, ed. Kevin M. Kruse and Thomas J. Sugrue, 99–119. Chicago: University of Chicago Press.

Journal article:
Boehm, B. D., and W. J. Hansen. 2001. The spiral model as a tool for evolutionary acquisitions. Crosstalk: The Journal of Defense Software Engineering 14 (5): 4–10.

Johnsen, Frederick A. 2008. Testing on the fly: World War I field combat expedients that kept aircraft in combat. The ITEA Journal 29 (2):132–134.

Government publication:
U.S. Congress. House of Representatives. Committee on Public Law 81-415. 1949b. The Unitary Wind Tunnel Plan Act of 1949 and the Air Engineering Development Act of 1949. 81st Cong., First Session. H. Rep. 1451.

Conference/Symposium Proceedings:
Ahmed, Khalil M., Nagwa M. El-Makky, and Yousry Taha. 1998. Effective data mining: A data warehouse-backboned architecture. In Proceedings CASCON ’98 Conference, November 30–December 3, Toronto, Ontario, Canada, ed. A. H. Brush and G. A. Clark, 34–46. Armonk, NY: IBM Press.

Chambers, B. June 2002. The grid roofnet: A rooftop ad hoc wireless network. Master’s thesis, MIT.

In press:
Johnsen, Frederick A. In press. Testing on the fly: World War I field combat expedients that kept aircraft in combat. The ITEA Journal.

DISA Chief Technology Officer (CTO). January 2007. Concept of operations (CONOPS) for a federated development and certification environment to deploy net-centric capabilities to the Global Information Grid. Draft, version 2.0.

Kass, R. A. 2006. The logic of warfighting experiments. Washington, D.C.: Command and Control Research Program (CCRP) of the Assistant Secretary of Defense and Information Integration (ASD/NII). (accessed June 10, 2008).

VITA. 2008. VPX and REDI specifications. Fountain Hills, Arizona: 
VITA. (accessed June 6, 2008).


The ITEA Journal of Test and Evaluation uses endnotes rather than footnotes. The chief differences between an endnote and a bibliographic entry are that, in an endnote, the author’s name is not reversed as it is in an alphabetically arranged bibliography, and punctuation between author’s name, title of the work, and facts of publication consists of commas and parentheses rather than periods, as in these examples:

  1. Richard Gross, “Military Strategies Reassessed,” Aerospace and Defense Science, October 1990, 52–53.
  2. Jay W. Schwartz and Kenneth D. Shere, “A Real-Time Sensor System and Simulation Tool,” The ITEA Journal 13, no. 1, (March 1992):42.

Please Note: References containing incomplete endnote or bibliographic information will be referred back to the author for completion or edited out of manuscript.


Following publication, two complimentary copies of The ITEA Journal of Test and Evaluation issue that contains the manuscript are sent to the author. Authors are asked to provide an email address and a mailing address with manuscript submission. Manuscripts sent by disk and accepted for publication, including all associated artwork and/or illustrations, will not be returned unless specifically requested by the author. If returned, manuscripts and artwork will be in the condition that may have been altered due to the work of the editor and printer.


All material submitted for publication should be sent to:

  • Via E-Mail: Laura Freeman, PhD, Publications Committee Chair, Editor-in-Chief, The ITEA Journal of Test and Evaluation, e-mail:
  • Via Regular Mail: The ITEA Journal of Test and Evaluation, ATTN: Laura Freeman, PhD, 11350 Random Hills Road, Suite 800, Fairfax, Virginia 22030
  • Via Fax: Laura Freeman, PhD, The ITEA Journal of Test and Evaluation, fax: (703) 631-6221.